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Purchase Management

Purchase Order System to Manage your Procurements

Our Purchase Management module makes buying smarter and faster. From raising purchase requests to managing suppliers and approvals, everything works together in one easy system. Gain full control over your purchasing process and ensure timely, cost-effective procurement.
ERP purchase management dashboard

01Purchase Requisition & Quotation Handling

Begin the procurement process by creating a Purchase Requisition (PR), where you specify the materials or services needed, required quantities and delivery dates. Once the PR is approved, send Requests for Quotation (RFQs) to suppliers, receive their offers and evaluate quotations based on price, quality and delivery terms.
Purchase order GRN creation dashboard

02Purchase Order Creation & Goods Receipt

Convert approved quotations into formal Purchase Orders (POs) that define quantities, pricing, terms and delivery schedules. After the supplier delivers the goods or services, record the receipt against the PO. Match the supplier invoice with both the PO and Goods Receipt Note (GRN) to ensure accuracy before posting for payment.
Vendor data purchase supplier management

03Vendor Data Management

Maintain a centralized vendor database with key information such as contact details, payment terms, tax IDs and compliance documents. This ensures smooth communication, faster procurement cycles and better vendor evaluation over time.

Smarter Purchasing Decisions

Stay in control of your procurement process. Track supplier performance, compare quotations and handle approvals with ease. Our purchase module helps you make cost-effective buying decisions while keeping delivery timelines and budgets in check.

Frequently Asked Questions

The Purchase module helps manage supplier quotations, purchase orders, goods receipt and vendor billing.

A purchase requisition is an internal request to buy something. Once approved, it is converted into a purchase order that’s sent to the supplier.

It helps streamline procurement, avoid manual errors, maintain records and improve transparency across departments and vendors.

Yes, with Tech Cloud ERP you can monitor purchase order progress, approval status, delivery schedules and vendor performance in real time.

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